We have put the e-mail and the fax number in the company code specific data of the vendor (i.e. accounting clerk's data) and we have configured the Payment Advice form.
When we make a payment run and select many vendors, we want to be able to:
- send the payment advice for vendor 1, 2 & 3 by fax
- send the payment advice for vendor 4, 5 & 6 by e-mail
The issue is that only 1 PDF is created with the payment advices of all these vendors.
When we want to send it via Fax or e-mail, it will be rejected, because there are different fax numbers/e-mail addresses in 1 PDF document.
Is it possible in a payment run to generate 1 Payment Advice per vendor?
Please check the function module you have assigned in FIBF transaction code for process 00002040.
This is the function module which triggers either email or fax. You need to modify according to your requirement. You can change this from which field the fax number or email address needs to be picked up. You can modify if you want both fax as well as email.
When you make payment of 100 vendors for example then spool gets generated with one file where all 100 vendors payment advices in one PDF file. However, when the system send an email to the vendors, it sends their own payment advice to the email address mentioned on the general data tab of vendor master.
You can see the email being sent or in queue in SAP transaction code SOST. Before that make sure your basis team has configured in SCOT.-Ravi
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